What is Form DPT-3: A Simple Guide for Companies?

Running a company is exciting, but keeping up with government rules is very important. One such rule is about Form DPT-3, which many businesses either forget or don’t fully understand. In this blog, we will explain everything about DPT-3. Let’s Start.

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What Is Form DPT-3?

Form DPT-3 is a form that every private limited company or public company must file with the Ministry of Corporate Affairs (MCA). This form is used to declare any money the company has borrowed, whether it is considered a deposit or not.
The main purpose of Form DPT-3 is to let the government know about:

Loans taken by the company
Deposits accepted
Money received from directors, shareholders, or others
Any outstanding loans or advances
The government wants to know if the company has taken any loans, and from where.

Why Was Form DPT-3 Introduced?

The MCA introduced Form DPT-3 to increase transparency. Some companies were accepting deposits from the public without following the rules. To stop this, the government made it mandatory for companies to report such amounts.
This helps protect investors and maintain clean records.

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Is Form DPT-3 Applicable to Your Company?

You must file Form DPT-3 if your business is:
• A private limited company
• A public limited company
• A one-person company
But remember, LLPs (Limited Liability Partnerships) do not have to file this form.

What Is the Due Date for Filing DPT-3?

The DPT-3 form must be filed every year. The due date is usually 30th June, and the form should report the financial data as of 31st March of the same year.
For example, for FY 2024–25, the DPT-3 must be filed by 30th June 2025.

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Is DPT-3 Filing Mandatory for All Loans?

Yes. Even if the money your company received is not considered a deposit, you still have to report it in DPT-3. Whether it is a loan from:

Directors
Relatives
Shareholders
Banks
Financial institutions
Group companies
You must mention it in Form DPT-3.

What Are the Types of DPT-3 Forms?

There are two types of DPT-3 filings:
1. One-Time Return:
This is filed only once to report outstanding receipts of money or loans from 1 April 2014 until the rule was introduced.
2. Annual Return:
This is filed every year to report the outstanding loan or money received as of 31st March of that financial year.

What Are the Main Sections in DPT-3?

The DPT-3 form has multiple sections:

Company details
Details of money received
Type of loan or advance
Purpose of the money
Whether it is a deposit or not
Auditor’s certificate (for deposits)
It may look technical, but with the right support, it can be filed easily.

What Is Considered a Deposit Under DPT-3?

According to MCA rules, a “deposit” is money received by the company that:

Is not returned within a specific time
Comes from the public or others without proper agreement
It is not covered under the exemptions
But not all money is considered a deposit. Some amounts are exempt.

What Amounts Are Not Considered Deposits?

Here’s a simple list of money that is not treated as a deposit under DPT-3:

Money received from directors (with declaration)
Share application money (if shares are allotted within 60 days)
Loan from banks
Loan from NBFCs or financial institutions
Inter-corporate loans
Amount received from the government or guaranteed by the government
Security deposit received from employees (within limits)

What Are the Documents Required for DPT-3 Filing?

To file DPT-3 correctly, you need the following:

Certificate from the auditor (for deposits)
Board resolution approving the DPT-3 filing
List of loans or money received
PAN, CIN, and other company details
Financial data till 31st March
Even if you’re a small private limited company, it’s better to maintain proper records.

What Happens If You Don’t File DPT-3?

Failing to file DPT-3 can lead to heavy penalties. Here’s what might happen:

Penalty of ₹5,000 for the company and each officer in default
₹500 per day of delay
Disqualification of directors (in extreme cases)
Legal action under the Companies Act
So, don’t take DPT-3 lightly—it’s a small effort to avoid big trouble.

How to File Form DPT-3 Step-by-Step?

Here’s a beginner-friendly process:

Collect Data: Prepare a list of all money/loans taken.
Check Classification: Find out if the money is a deposit or non-deposit.
Get Auditor’s Certificate (if required).
Draft Board Resolution approving the form.
log in to MCA Portal using company credentials.
Fill DPT-3 Online or download the offline utility.
Attach Required Documents.
Pay ROC Fee online.
Submit Form with DSC (Digital Signature Certificate).
You can also take help from experts offering virtual CFO services for MSMEs for quick and error-free filing.

Is There Any Government Circular for DPT-3?

Yes. The MCA issued a notification on 22nd January 2019 that made DPT-3 filing compulsory under Rule 16A of the Companies (Acceptance of Deposits) Rules, 2014.

Who Can Help You File DPT-3 Without Errors?

While DPT-3 may look like just another form, it actually involves a detailed understanding of the law. Companies providing virtual CFO services for MSMEs, like E Accountax Manager, can handle such filings smoothly.
Such services not only file DPT-3 on time but also ensure:

Compliance is always up-to-date
No penalties
Stress-free ROC reporting
Proper classification of loans and deposits
Expert advice on corporate finance

Why Is DPT-3 Important for Private Limited Company Compliance?

Every year, companies have to follow multiple rules under the Companies Act. One small mistake can lead to huge penalties. DPT-3 is one such rule that ensures:

Transparency of loans and deposits
Clean financial practices
Trust among investors, bankers, and partners
If your business is a private limited company, filing DPT-3 is an important part of annual ROC compliance.

What If You Filed DPT-3 with a Mistake?

In case you filed the form incorrectly, don’t panic. Here’s what you can do:

File a revised return (if allowed)
Inform ROC in writing
Consult a professional for correction
Maintain backup documents for future reference
Mistakes can be costly, so it’s best to double-check everything before submitting.

Conclusion

Filing Form DPT-3 may seem small, but it plays a big role in legal compliance. Whether you have deposits or just loans from directors, filing it correctly is very important. If you run a private limited company, don’t delay. Do it before the due date to avoid any late fees or penalties.

Why Choose E Accountax Manager?

At E Accountax Manager, we help private companies stay 100% compliant. From DPT-3 to all ROC forms, we manage everything for you. Our expert team offers virtual CFO services for MSMEs, ensuring timely filings and complete peace of mind. Let us handle your compliance, while you focus on growing your business—smart, simple, and stress-free.

FAQs

1. Do we need to file DPT-3 if we have no deposits?

Yes, even if you have no deposits, you must report it. You can file a NIL return.

2. Do loans from directors need to be reported in DPT-3?

Yes. All such loans must be reported, even if they are not treated as deposits.

3. Is auditor certification required every time?

Only when the company has actual deposits. For non-deposit loans, it’s not needed.

4. Can DPT-3 be filed without professional help?

Technically yes, but practically it’s better to consult a professional to avoid errors.

5. Is DPT-3 applicable to OPCs?

Yes. One Person Companies must also file it.

6. Is there any ROC fee for filing DPT-3?

Yes, a small ROC filing fee is applicable depending on company share capital.

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